10 Oct 2015
October 10, 2015

Award Management Coordinator

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PROFILE

Save the Children is the world’s largest independent children’s organization, making immediate and long-lasting improvements to children’s lives in over 120 countries worldwide.

Save the Children has a long history of working in partnership in Somalia and it is one of the leading INGO’s working in Somalia for the rights of children. Save the Children has a unified presence in Somalia since January 2010 and is working in the thematic areas of education (including skills training for youth), health, protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia.

Job Details
Employer: Save the Children International
Job Title: Award Management Coordinator
Job Type: Full-Time
Location: Hargeisa
Category: Management
Description:

VACANCY ANNOUNCEMENT

About us

For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization. From emergency relief to long-term development, Save the Children secures a child’s right to health, education and protection. Save the Children is an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. We are looking to recruit for this position to be based in Hargeisa Somaliland

1. Award Management Coordinator – Somaliland

TITLE: Award Management Coordinator

TEAM/PROGRAMME:

LOCATION: Somaliland

GRADE: 4

TYPE OF CONTRACT: National

CHILD SAFEGUARDING:

Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE: The purpose of this post is support the Award Management Director and National Award Manager in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.

Under the direction of the National Awards Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.

This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Area Representative

Staff reporting to this post: Awards Officer

Role Dimensions: This role will work closely with the Awards Director and CO awards team, Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY :

Developing self and others; Working effectively with others

 Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports

 Support the delivery of capacity building to other teams in the CO and to Partner organisations

 Build relationships with the region and centre and support in the escalation of issues if required

Communicating with impact, negotiation and coordination

 Communicate and coordinate with Member contacts in conjunction with the Nairobi team to understand and record any changes related to donor compliance requirements and reporting dates

 Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (systems, processes, donor)

 Understanding of SCI processes and other key donor requirements and communication and adherence to these

 Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality

 Accountable for driving AMS data completeness and quality for relevant awards

 Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO

Monitoring and analysis

 Perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified

 Understanding of SCI budget codes and ability to work with Program team to determine appropriate structure

 Knowledge of donor budgeting formats to support budget holder understanding.

Portfolio management and strategy

 Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these

 Produce management reports and escalate identified portfolio issues in a timely manner

 Support Award Manager on the regular award review processes on designated awards

BEHAVIOURS (Values in Practice)

Accountability:

 holds self – accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

 Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

 sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

 widely shares their personal vision for Save the Children, engages and motivates others

 Future orientated, thinks strategically and on a global scale.

Collaboration:

 builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

 values diversity, sees it as a source of competitive strength

 Approachable, good listener, easy to talk to.

Creativity:

 develops and encourages new and innovative solutions

 Willing to take disciplined risks.

Integrity:

 honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

 Professional qualification in Business, International Development, Finance/Accounting or similar

EXPERIENCE AND SKILLS

 University degree in International Development, Business Administration or Finance

 Highly developed interpersonal and English communication skills including influencing, negotiation and coaching

 3 years and above of experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)

 Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches

 Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must

 Ability to proactively identify issues and problem solving skills to address these

 Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team

 Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures

 Excellent time management and planning capacity

 Availability and willingness to work extra hours during times of humanitarian responses

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

CHILD SAFEGUARING POLICY:

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

EQUAL OPPORTUNITIES STATEMENT

Save the Children is committed to supporting performance based career progression for female employees. The following are additional benefits which applies to successful female candidates

 16 weeks of maternity leave subject to certain length of service conditions

 Increased health and dependence allowance

 30 days of annual leave excluding weekends [Fridays]

Application procedures:

Interested candidates are required to submit electronic CV and mandatory cover letter quoting the Job Title on the subject line. The file name of the CV and attachments must be the applicants name and sent to [email protected] Applications will close on Wednesday October 21st, 2015 @ 3:30PM.

Save the Children is an equal opportunity employer. Women are strongly encouraged to apply

Please refer the below Job Description for the position description and the key selection criteria.

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title on the subject line. The file name of the CV and attachments must be the applicants name and sent to [email protected]

Please note that only shortlisted applicants will be contacted.

Applications close on Wednesday October 21st, 2015 @ 3:30PM.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.

Publish date: 2015-10-07 17:05:53
Premium Job: No
Expiry date: 2015-10-21 17:05:55